Local Memorandum of Understanding
United States Postal Service
American Postal Workers Union, AFL-CIO
Central New York Area Local
This Local Memorandum of Understanding for the Rome, NY Post Office is agreed to effective April 15, 1998.
For the United States Postal Service:For the American Postal Workers Union:
Robert Samuels, Postmaster Michael La Point, President
ARTICLE 1: GENERAL PROVISIONSARTICLE 3: SCHEDULING
1.1Union-Management Cooperation23.1 Regular Schedule4
1.2 Curtailment of Operations23.2 Posting and Bidding4
1.3 Wash-up Time23.3 Overtime Scheduling4
1.4 Parking23.4 Holiday Scheduling4
1.5 Sections and Seniority2
ARTICLE 2: ANNUAL LEAVEARTICLE 4: LIGHT DUTY
2.1 General Provisions34.14
2.2 Choice Vacations3
2.3 Incidental Leave Requests3
2.4 Cancelling Choice Vacations3
ARTICLE 1: GENERAL PROVISIONS
1.1 UNION-MANAGEMENT COOPERATION
A. This Local Memorandum may be amended with the mutual consent of the Postmaster, the Local President and the MSC Labor Relations Representative.
B. The Area Vice-President or steward shall be consulted prior to permanent changes in employee staffing and scheduling.
C. The Union shall be provided with copies of:
1. an updated seniority roster, and notice of all changes;
2. all notices of light and limited duty;
3. all letters of warning, suspension and removal;
4. all letters of sick leave restriction and rescission of restriction;
5. all notices of letters of demand.
1.2 CURTAILMENT OF OPERATIONS
A. The MSC Safety Office shall be notified of all circumstances which cause the evacuation or closing of the post office. The Area Vice-President, or other available union officer, shall be notified immediately of all other situations which could reasonably be expected to endanger employees.
B. All possible means shall be used to notify affected employees of the curtailment of postal operations.
C. Employees stranded at work shall be given every reasonable consideration by the employer as to needs and comforts.
D. Procedures for emergency evacuation due to fires or bomb threats shall be conspicuously posted.
E. In determining an employee's ability to report for work, consideration shall be given to governmental directives and general conditions.
1.3 WASH-UP POLICY
All employees shall be allowed reasonable wash-up time in accordance with established practice and Article 8.9 of the National Agreement.
All reasonable efforts will be made to initiate or maintain free parking for all employees. All parking shall be on a first-come, first-served basis except spaces reserved for USPS owned vehicles, Rural route vehicles and slots assigned to management.
The following shall each comprise a section for all purposes:
C. Rehab Employees
ARTICLE 2: ANNUAL LEAVE
2.1 GENERAL PROVISIONS FOR ANNUAL LEAVE
A. Vacation rosters shall be broken into Monday through Sunday weeks.
B. To the maximum extent possible, no employee shall be involuntarily scheduled to work on non-scheduled days which are adjacent to their scheduled vacation; part-time flexible employees shall be non-scheduled on the Sunday before their vacation week(s).
C. Part-time employees shall not be required to use more annual leave for a choice vacation week that they would normally have worked in that week, but may, at their option, use up to forty hours of annual leave per vacation week.
2.2 CHOICE VACATIONS
A. The choice vacation period shall be from the first full week in January to November 30.
B. During the choice period, the percentage off on leave shall be 15%.
C. Starting on November 1, employees shall, in order of seniority, be allowed to select full weeks of vacation up to the number of weeks allowed under Article 10.3D of the National Agreement; employees may, at their option, make one continuous selection or two non-consecutive selections.
D. Immediately following the first rotation, the vacation roster shall be rotated a second time and employees, by seniority, allowed to take up to four additional full weeks, subject to accrued or foreseeable leave balance.
E. No employee shall hold up the vacation roster for more than three working days on either rotation; employees who lose their place in rotation shall be entitled to regain the roster when ready to make their selection, but shall not be entitled to bump junior employees who have made selections in the interim.
F. Employees who are called for court service during their scheduled vacation may, at their option, cancel that week and make another selection from the remaining available weeks.
2.3 INCIDENTAL REQUESTS
A. An updated vacation schedule shall be conspicuously posted throughout the year.
B. Incidental requests for annual leave shall be made on PS Form 3971, and be personally delivered to the employee's immediate supervisor.
C. Except in circumstances of extreme need, incidental requests for annual leave shall be granted on a first-come, first-served basis.
D. Incidental annual leave requests shall be approved or disapproved:
1. within one hour, if leave is requested for the same day on which submitted;
2. by the employee's end tour, if requested for the following day;
3. by the employee's next day end tour, if requested two or more days in advance;
E. Disapproved 3971's shall be maintained showing the date and time submitted, and, should leave become available, it shall be granted in the order it was requested.
2.4 CANCELLING CHOICE VACATIONS
A. In those weeks in which all slots are filled,an employee shall not be allowed to work on any day of their choice vacation week.
B. Employees who cancel a vacation selection shall provide written notice to their immediate supervisor at least ten calendar days prior to the start of such vacation.
C. Vacation selections of employees who leave the installation shall be treated as cancelled.
D. The employer may cancel an employee's scheduled vacation due to insufficient annual leave by providing written notice to the employee at least seven calendar days prior to the start of the vacation.
E. All cancelled choice vacation selections shall be recanvassed, by seniority, to those employees who haven't had an opportunity to select them.
ARTICLE 3: SCHEDULING
3.1 REGULAR SCHEDULES
A. All regular bid positions shall have fixed non-scheduled days.
B. To the maximum extent practicable within operational needs, all regular positions shall have consecutive non-scheduled days.
3.2 POSTING AND BIDDING
A. All job postings shall be posted for a minimum of ten calendar days, unless canvassed; postings of awards shall be made within two business days of the close of posting.
B. The Area Vice-President or steward shall be provided with copies of all job postings and awards, including canvassings and PTF conversions.
C. Wherever practicable, bidding within a unit shall be accomplished by canvassing eligible employees in order of seniority; canvassing shall consist of circulating a written description of the vacant position, with spaces for employees to sign indicating that they are accepting or declining the position.
D. Bid positions shall be reposted if:
1. the non-scheduled days are changed;
2. the reporting time on any day is changed by more than one hour;
3. the duties are changed by more than 50%;
4. measurement of all such changes shall be cumulative, based on the position as last awarded.
3.3 OVERTIME SCHEDULING
A. The overtime desired lists shall be conspicuously posted, and a copy provided to the Steward or Area Vice-President.
B. Prior to using mandatory overtime, management will make reasonable efforts to solicit volunteers with the necessary skills from the overtime mandatory list.
3.4 HOLIDAY SCHEDULING
Employees shall be scheduled for holidays, subject to necessary skills, in the following order:
2. Part-time flexibles
3. Volunteers whose holiday it is, by seniority
4. Transitional Employees
5. Overtime desirees whose non-scheduled day it is, by rotation of the list;
6. Volunteers for overtime, other than desirees, by seniority;
7. Mandatorily scheduling employees for overtime, by rotation of the list;
8. Mandatorily scheduling employees for their designated holiday, by juniority.
ARTICLE 4: LIGHT DUTY
The Steward or Area Vice President shall be consulted prior to the reassignment of any light duty employee to or from any APWU craft.