Local Memorandum of Understanding
United States Postal Service
American Postal Workers Union, AFL-CIO
Central New York Area Local
This Local Memorandum of Understanding for the Phoenix, NY Post Office is agreed to effective April 15, 1998 .
For the United States Postal Service:For the American Postal Workers Union:
Ralph Guida, Postmaster Michael La Point, President
Article 1: General Provisions ..... Page 1Article 2: Annual Leave ..... Page 2
Article 3: Scheduling................Page 3Article 4: Light Duty..........Page 4
ARTICLE 1: GENERAL PROVISIONS
1.1 Union-Management Cooperation
A. This Local Memorandum may be amended with the mutual consent of the Postmaster, the Local President and the Labor Relations Representative.
B. The Steward or Area Vice-President shall be consulted prior to permanent changes in employee staffing and scheduling.
1.2 Curtailment of Operations
A. All possible means shall be used to notify affected employees of the curtailment of postal operations; the Steward or Area Vice-President shall be notified as soon as feasible.
B. Employees stranded at work shall be given every reasonable consideration by the employer as to needs and comforts.
C. Procedures for emergency evacuation due to fires or bomb threats shall be conspicuously posted.
D. In determining an employee's ability to report for work, consideration shall be given to governmental directives, the operating status of comparable industries, and general conditions.
1.3 Wash-up Policy
All employees shall be allowed reasonable wash-up time in accordance with established practice and Article 8.9 of the National Agreement
A. All reasonable efforts will be made to initiate or maintain free parking for all employees.
B. All parking shall be available on a first-come, first-served basis, except where reserved by this memorandum or previously established practices.
1.5 Definitions of Sections and Seniority
A. Each craft shall be a separate section.
B. Total in-office Craft seniority shall be used for vacation selections.
ARTICLE 2: ANNUAL LEAVE
2.1 General Provisions for Annual Leave
A. Vacation rosters shall be broken into Monday through Sunday weeks, and, to the maximum extent possible, no employee shall be involuntarily scheduled to work on non-scheduled days which are adjacent to their scheduled vacation.
B. Employees shall use the number of hours of annual leave for a choice vacation week that they would normally have worked in that week; however, employees may, at their option, use up to forty hours of annual leave per vacation week.
2.2 Choice Vacations
A. The choice vacation period shall be from the first Monday in January to the first Sunday in December. Postmaster may block two weeks.
B. There shall be one vacation slot per week.
C. Starting on November 1, employees shall, in order of seniority, be allowed to select full weeks of vacation up to the number of weeks allowed under Article 10.3D of the National Agreement; employees may, at their option, make one continuous selection or two non-consecutive selections.
D. Immediately following the first rotation, the vacation roster shall be rotated a second time and employees, by seniority, allowed to take up to four additional full weeks, subject to accrued or foreseeable leave balance.
E. No employee shall hold up the vacation roster for more than five days on either rotation; employees who lose their place in rotation shall be entitled to regain the roster when ready to make their selection, but shall not be entitled to bump junior employees who have made selections in the interim.
F. Employees who are called for court service during their scheduled vacation may make another selection from the remaining available weeks.
2.3 Incidental Requests
A. An updated vacation schedule shall be conspicuously posted throughout the year.
B. Incidental requests for annual leave shall be made on PS Form 3971, and, wherever feasible, be personally delivered to the employee's immediate supervisor.
C. Except in circumstances of extreme need, incidental requests for annual leave shall be granted on a first-come, first-served basis.
D. All requests for annual leave on a day(s) in which no other craft employee is scheduled off on leave shall be approved.
E. Incidental annual leave requests shall be approved or disapproved:
1. As soon as practicable, if leave is requested for the same day on which submitted;
2. By the employee's end tour, if requested for the following day;
3. By the employee's next day end tour, if requested two or more days in advance;
F. Disapproved 3971's shall be maintained showing the date and time submitted, and, should leave become available, it shall be granted in the order it was requested.
ARTICLE 3: SCHEDULING
3.1 REGULAR SCHEDULES
A. All regular positions shall have fixed non-scheduled days.
B. To the maximum extent practicable within operational needs, all regular positions shall have consecutive non-scheduled days and be non-scheduled on Saturday and/or Sunday.
3.2 POSTING AND BIDDING
A. All job postings shall be posted for a minimum of ten calendar days, unless canvassed; postings of awards shall be made within two business days of the close of posting.
B. The Area Vice President and/or steward shall be provided with copies of all job postings and awards, including canvassings and PTF conversions.
C. Wherever practicable, bidding within a unit shall be accomplished by canvassing elegible employees in order of seniority; canvassing shall consist of circulating a written description of the vacant position, with spaces for employees to sign indicating that they are accepting or declining the position.
D. Successful bidders or applicants, including PTFs being converted to regular, shall be assigned or detailed to their new positions on the Saturday following award; assignment may be delayed with the consent of the Steward or Area Vice President.
E. Bid positions shall be reposted if:
1. the non-scheduled days are changed;
2. the reporting time on any day is changed by more than one hour;
3. the duties are changed by more than 50% in the clerk craft;
4. measurement of all such changes shall be cumulative, based on the position as last awarded.
3.3 OVERTIME SCHEDULING
A. The overtime desired lists shall be conspicuously posted, and a copy provided to the Steward or Area Vice Presiddent.
B. Except in unforeseeable circumstances, employees shall be:
1. notified forty-eight hours in advance of working a non-scheduled day;
2. notified one hour in advance of working each hour over eight hours, including notification of the general anticipated duration of the overtime;
3. given an opportunity to notify their families, make calls for transportation, etc.
C. Prior to using mandatory overtime, management will make reasonable efforts to solicit volunteers with the necessary skills from the overtime mandatory list.
3.4 HOLIDAY SCHEDULING
Employees shall be scheduled for holidays, subject to necessary skills, in the following order:
2. Part-time flexibles;
3. Volunteers whose designated holiday it is, by seniority;
4. Transitional Employees;
5. Overtime desirees whose non-scheduled day it is, by rotation of the list;
6. Volunteers for overtime, other than desirees, by seniority;
7. Mandatorily scheduling employees for overtime, by rotation of the list;
8. Mandatorily scheduling employees for their designated holiday, by juniority.
ARTICLE 4: LIGHT DUTY
4.1 NUMBER OF LIGHT DUTY ASIGNMENTS
A. Light duty assignments will be made available equal to at least 10% of the complement in the clerk craft to the maximum extent possible except that:
1. assignments of employees whose illness/injury is job related shall not be part of the this percentage.
2. employees that can be accomodated in their normal bid assignment shall not be part of the this percentage.
B. The reassignment of any employee to a temporary or permanent light duty assignment shall not be made to the detriment of any full-time regular bid assignment.
4.2 METHOD OF RESERVING ASSIGNMENTS
A. Limited duty is provided to employees who have physical limitations, identified by a qualified treating physician, resulting from an on-the-job injury. Light duty is provided, in accordance with Article 13 of the National Agreement, for limitations caused by off-the-job injuries or illnesses and must be requested in writing by the employee.
B. APWU bargaining unit employees shall maintain the same tour of duty and non-scheduled days as their bid assignments.
C. All limited duty employees will be assigned duties within their own craft prior to being assigned work in another craft, and the names, assigned duties and craft designations of all employees on limited/light duty will be supplied to the union.
D. In no case shall an employee from another bargaining unit be given a temporary/permanent light duty assignment in the clerk or maintenance crafts.
E. No clerk employee shall be denied light duty while an employee from another craft is assigned to limited duties in the clerk or maintenance crafts.
F. The Area Vice President and/or steward shall be notified of all requests for light duty and all denials of light duty requests.
SECTION 4.3 IDENTIFYING ASSIGNMENTS
Light duty assignments should include, but are not necessarily limited to:
A. Distribution of letters and flats;
B. Miscellaneous clerical duties (such as postage due and business reply mail, handling and distributing accountable mail, box rental forms, second notices, individual verification of UBBM, letter repairs, answering phones, claims and inquiries, etc.);
C. Delivering express and special delivery mail;
D. Custodial duties within the employee’s limitations.