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Cicero-Clay - 13041
5601 NYS RT 31
315-699-5585
CLAY-CICERO
Local Memorandum of Understanding
between the
United States Postal Service
Cicero/Clay, NY
and the
American Postal Workers Union, AFL-CIO
Central New York Area Local
Article 1: General Provisions
Article 3: Scheduling
Article 3: Scheduling
1.1 Union-Management Cooperation 2 3.1 Regular Schedules 4
2 3.1 Regular Schedules 4
1.2 Curtailment of Operations 2 3.2 Posting and Bidding 4
2 3.2 Posting and Bidding 4
1.3 Wash-up Time 2 3.3 Overtime Scheduling 4
2 3.3 Overtime Scheduling 4
1.4 Parking 23.4 Holiday Scheduling 4
23.4 Holiday Scheduling 4
1.5 Definitions of Sections and Seniority 2
2
Article 2: Annual LeaveArticle 4: Ill/Injured Duty
Article 4: Ill/Injured Duty
2.1 General Provisions24.1 Number of Assignments5
24.1 Number of Assignments5
2.2 Choice Vacations24.2 Reserving Assignments5
24.2 Reserving Assignments5
2.3 Incidental Leave Requests34.3 Identifying Assignments 5
34.3 Identifying Assignments 5
2.4 Canceling Choice Vacations 3
This Local Memorandum of Understanding for the Cicero/Clay NY Post Office is agreed to effective April 15, 1996.
For the United States Postal Service:For the American Postal Workers Union:
For the American Postal Workers Union:
_______________________________________________________________________
___________________________________
John Moore, Postmaster Michael La Point, President
Michael La Point, President
Article 1: General Provisions
1.1 Union-Management Cooperation
A. This Local Memorandum may be amended with the mutual consent of the Postmaster, the Local President and the Labor Relations Representative.
B. The Steward or Area Vice President shall be consulted prior to permanent changes in employee staffing and scheduling.
C. The Union shall be automatically provided with copies of:
1. Updated seniority rosters;2. All Assignment notices regarding regulars;3. All notices of light and limited duty;4. All assignments to OIC positions.
1.2 Curtailment of Operations
A. The President, Executive Vice President, or Area Vice President(or, officer on duty in stewards office) shall be notified as soon as possible of all situations which may cause the curtailment of operations or in any way endanger any employee.
B. All possible means shall be used to notify affected employees of the curtailment of postal operations.
C. Employees stranded at work shall be given every reasonable consideration by the employer as to needs and comforts.
D. Procedures for emergency evacuation due to fires or bomb threats shall be conspicuously posted.
E. In determining an employee's ability to report for work, consideration shall be given to governmental directives, the operating status of comparable industries, and general conditions.
1.3 Wash-up Policy
All employees shall be allowed reasonable wash-up time in accordance with established practice and Article 8.9 of the National Agreement.
1.4 Parking
A. All reasonable efforts will be made to initiate or maintain free parking for all employees.
B. All parking shall be available on a first-come, first-served basis, except where reserved by this memorandum or previously established practices.
1.5 Definitions of Sections and Seniority
A. Each craft shall be a separate section.
Article 2: Annual Leave
2.1 General Provisions for Annual Leave
A. Vacation rosters shall be broken into Monday through Sunday weeks, and, to the maximum extent possible, no employee shall be involuntarily scheduled to work on non-scheduled days which are adjacent to their scheduled vacation.
B. Employees shall use the number of hours of annual leave for a choice vacation week that they would normally have worked in that week; however, employees may, at their option, use up to forty hours of annual leave per vacation week.
2.2 Choice Vacations
A. The choice vacation period shall be from March 15 through March 14 excluding the month of December.
B. Vacation slots shall be as follows:
1. From Memorial Day Week to Labor Day week, plus Thanksgiving Week and the weeks of local school's winter and spring recesses, vacation slots shall be available equal to 18.5% of the authorized positions in the office;
2. During the remainder of the choice period, slots shall be available equal to 15% of the authorized positions;
3. Partial slots shall be rounded to the nearest whole number, with even half slots rounded up.
C. Starting on March 1, employees shall, in order of seniority, be allowed to select full weeks of vacation up to the number of weeks allowed under Article 10.3D of the National Agreement; employees may, at their option, make one continuous selection or two non-consecutive selections.
D. Immediately following the first rotation, the vacation roster shall be rotated a second time and employees, by seniority, allowed to take up to four additional full weeks, subject to accrued or foreseeable leave balance.
E. No employee shall hold up the vacation roster for more than three working days on either rotation; employees who lose their place in rotation shall be entitled to regain the roster when ready to make their selection, but shall not be entitled to bump junior employees who have made selections in the interim.
F. On those weeks(s) in which as many craft employees as there are vacation slots are not scheduled off on leave, all requests for annual leave shall be approved to the maximum extent possible within operational needs.
G. Employees who are called for court service during their scheduled vacation may at their option cancel that week and make another selection from the remaining available weeks.
2.3 Incidental Requests
A. An updated vacation schedule shall be conspicuously posted throughout the year.
B. Incidental requests for annual leave shall be made on PS Form 3971, and, wherever feasible, be personally delivered to the employee's immediate supervisor.
C. Except in circumstances of extreme need, incidental requests for annual leave shall be granted on a first-come, first-served basis.
D. On those day(s) in which as many craft employees as there are vacation slots are not scheduled off on leave, all requests for annual leave shall be approved to the maximum extent possible.
E. Incidental annual leave requests shall be approved or disapproved:
1. Within one hour, if leave is requested for the same day on which submitted;
2. By the employee's end tour, if requested for the following day;
3. By the employee's next day end tour, if requested two or more days in advance;
F. Disapproved 3971's shall be maintained showing the date and time submitted, and, should leave become available, it shall be granted in the order it was requested.
2.4 Cancelling Choice Vacations
A. In those weeks in which all slots are filled,an employee shall not be allowed to work on any day of their choice vacation week.
B. Employees who cancel a vacation selection shall provide written notice to their immediate supervisor at least ten calendar days prior to the start of such vacation.
C. Vacation selections of employees who leave the installation shall be treated as cancelled.
D. The employer may cancel an employee's scheduled vacation due to insufficient annual leave by providing written notice to the employee at least ten calendar days prior to the start of the vacation; normally, insufficient annual leave shall be defined as less than ninety percent of the leave needed to cover the vacation week.
E. All cancelled choice vacation selections shall be recanvassed, by seniority, to those employees who haven't had an opportunity to select them.
Article 3: Scheduling
3.1 Regular Schedules
A. All regular positions shall have fixed non-scheduled days.
B. To the maximum extent practicable within operational needs, all regular positions shall have consecutive non-scheduled days and be non-scheduled on Saturday and/or Sunday.
3.2 Posting and Bidding
A. All job postings shall be posted for a minimum of ten calendar days, unless canvassed; postings of awards shall be made within two business days of the close of posting.
B. The Steward or Area Director shall be provided with copies of all job postings and awards, including canvassings and PTF conversions.
C. Wherever practicable, bidding within a unit shall be accomplished by canvassing elegible employees in order of seniority; canvassing shall consist of circulating a written description of the vacant position, with spaces for employees to sign indicating that they are accepting or declining the position.
D. Successful bidders or applicants, including PTFs being converted to regular, shall be assigned or detailed to their new positions on the Saturday following award; assignment may be delayed with the consent of the Steward or Area Director.
E. Bid positions shall be reposted if:
1. The non-scheduled days are changed;
2. The reporting time on any day is changed by more than one hour;
3. The duties are changed by more than 50% in the clerk craft, or 25% in any other craft;
4. Measurement of all such changes shall be cumulative, based on the position as last awarded.
3.3 Overtime Scheduling
A. The overtime desired lists shall be conspicuously posted, and a copy provided to the Steward or Area Director.
B. Except in unforeseeable circumstances, employees shall be:
1. Notified forty-eight hours in advance of working a non-scheduled day;
2. Notified one hour in advance of working each hour over eight hours, including notification of the general anticipated duration of the overtime;
3. Given an opportunity to notify their families, make calls for transportation, etc.
C. Prior to using mandatory overtime, management will make reasonable efforts to solicit volunteers with the necessary skills from the overtime mandatory list.
3.4 Holiday Scheduling
Employees shall be scheduled for holidays, subject to necessary skills, in the following order:
1. Casuals;
2. Part-time flexibles;
3. Volunteers whose designated holiday it is, by seniority;
4. Transitional Employees;
5. Overtime desirees whose non-scheduled day it is, by rotation of the list;
6. Volunteers for overtime, other than desirees, by seniority;
7. Mandatorily scheduling employees for overtime, by rotation of the list;
8. Mandatorily scheduling employees for their designated holiday, by juniority.
ARTICLE 4: LIGHT DUTY
SECTION 4.1 NUMBER OF LIGHT DUTY ASIGNMENTS
A. Should management be unable to find appropriate work within the employess medical restrictions, the Steward or Area Vice President will be consulted before a request is denied
B. The reassignment of a full-time regular or part-time flexible employee to a temporary light duty or other assignment shall not be made to the detriment of any full-time regular on a scheduled assignment.
SECTION 4.2 METHOD OF RESERVING LIGHT/LIMITED DUTY ASSIGNMENTS
A. Limited Duty is defined as that duty provided to an employee who has physical limitations, identified by a qualified/treating physician resulting from an on-the-job injury. Light duty is normally provided as the result of limitations arising from off-the-job injuries / illnesses and must be requested in writing by the employee.
B. Light duty is provided in accordance with Article 13 of the Collective Bargaining Agreement.
C. The names, assigned duties and craft designations of all employees on limited/light duty will be supplied to the union.
D. All limited/light duty employees will be assigned duties within their own craft prior to assignments in any other crafts.
E.“Light duty assignments for employees of the clerk and maintenance crafts will not be superseded by assigning duties of those crafts to an employee of another craft.” In no case shall a permanent light duty assignment be given to a non- APWU bargaining unit employee.
F. Bargaining unit employees represented by the APWU will maintain the same duty assignment and non-scheduled days as their bid assignments to maximum extent possible.
G.Areas where overtime is consistantly called and utilized may be the subject of discussion to determine light duty positions and the implementation of them.
SECTION 4.3 IDENTIFYING LIGHT/LIMITED DUTY ASSIGNMENTS
A. Clerk craft light duty assignments should include, but are not necessarily limited to the following:
1. UBBM4. Postage Due7.Letter/repair 2. Distribution Letters/Flats5. Second Notices8. Answering Phones
4. Postage Due7.Letter/repair 2. Distribution Letters/Flats5. Second Notices8. Answering Phones
3. Accountables6. Delivery 9. Wrong Zip Mail;
6. Delivery 9. Wrong Zip Mail;
B. Such duties as the employee may be able to perform within his/her medical limitations.
C. Maintenance craft light duty assignments should include, but are not necessarily limited to, such duties as the employee may be able to perform within his/her medical limitations.
ARTICLE 2: ANNUAL LEAVE
2.1 GENERAL PROVISIONS FOR ANNUAL LEAVE
A. Vacation rosters shall be broken into Monday through Sunday weeks.
B. To the maximum extent possible, no employee shall be involuntarily scheduled to work on non-scheduled days which are adjacent to their scheduled vacation; part-time flexible employees shall be non-scheduled on the Sunday before their vacation week(s).
C. Part-time employees shall not be required to use more annual leave for a choice vacation week that they would normally have worked in that week, but may, at their option, use up to forty hours of annual leave per vacation week.
2.2 CHOICE VACATIONS
A. The choice vacation period shall be from the last Monday in December to the first Sunday in December.
B. There shall be one vacation slot per week.
C. Starting on November 1, employees shall, in order of seniority, be allowed to select full weeks of vacation up to the number of weeks allowed under Article 10.3D of the National Agreement; employees may, at their option, make one continuous selection or two non-consecutive selections.
D. Immediately following the first rotation, the vacation roster shall be rotated a second time and employees, by seniority, allowed to take up to four additional full weeks, subject to accrued or foreseeable leave balance.
E. No employee shall hold up the vacation roster for more than five days on either rotation; employees who lose their place in rotation shall be entitled to regain the roster when ready to make their selection, but shall not be entitled to bump junior employees who have made selections in the interim.
F. Employees who are called for court service during their scheduled vacation may make another selection from the remaining available weeks. Leave for APWU convention and seminars will not count against choice period.
2.3 INCIDENTAL LEAVE REQUESTS
A. An updated vacation schedule shall be conspicuously posted throughout the year.
B. Incidental requests for annual leave shall be made on PS Form 3971, and, wherever feasible, be personally delivered to the employee's immediate supervisor.
C. Except in circumstances of extreme need, incidental requests for annual leave shall be granted on a first-come, first-served basis.
D. All requests for annual leave on a day(s) in which no other craft employee is scheduled off on leave shall be approved to the maximum extent possible.
E. Incidental annual leave requests shall be approved or disapproved:
1. within one hour, if leave is requested for the same day on which submitted;
2. by the employee's end tour, if requested for the following day;
3. by the employee's next day end tour, if requested two or more days in advance;
F. Disapproved 3971's shall be maintained showing the date and time submitted, and, should leave become available, it shall be granted in the order it was requested.
